Dear All
Technical Reporting
For Information see Attachments 1 and 2. This is what will need to be filled in for the formal reporting at M18 and M36.
Please read this carefully, and familiarize yourself with the Project Objectives etc, from the Grant Agreement (attachment 2) , which need to be referred to when doing the technical reporting for each WP.
* For M9 reporting it is proposed that only point 3 is done (for each task within each WP).
* A template for each WP will be emailed separately to each WP leader, who should refer to the guidelines under point 3 (of attachment 1) when completing the required information.
* The expected length is approx. 100-150 words per task in each WP / max 1-2 sides per WP.
* The WP Leader is responsible for distributing/collating back to all task leads in their WP (where applicable) and checking the quality before submitting back to the Coordinator.
Financial Reporting (NB: Not applicable for OU and UCL).
As a heads-up please review and familiarize yourself with attachment 3 for the expected level of detail that will be required for formal financial reporting at M18 and M36.
* For M9 reporting it is proposed that only a) the Table on page 2 is filled in per partner receiving EC funding, and b) brief descriptions of deviations provided if applicable.
* A separate template for each partner receiving EC funding (i.e., not OU or UCL) will be emailed separately).
We can go through this further at Friday’s OMT meeting and agree a reasonable submission date for the technical and financial reporting.
Please already inform your economists to set aside time to the financial reporting at their earliest convenience after the OMT meeting this Friday. It should not take too long, given the simplified reporting expected.
Best regards
Shamim
Dear All
In preparation for next week’s OMT meeting: Friday 16 June 12.30 BST; 13.30 CEST; 14.30 EEST:
1. Agenda items
* Please let me have any agenda items by 17.00 CEST this Monday 12 June.
2) Individual WP2-WP8 Meetings and interdependencies<https://docs.google.com/spreadsheets/d/1pjkCHLR4sPtML0BspdUpSIApHw3yBlVIuFK…>
@Partner leads:
* Linked above is the spreadsheet that covers names of task leads, frequency of meetings at WP/task level (if needed) and split of PM per partner between each task/WP.
· Please check each tab (one per WP) and fill this in before next Friday’s OMT meeting, for your organisation (if you have not done already).
1. Link to spreadsheet: Summer 2023 Vacation Overview<https://docs.google.com/spreadsheets/d/1wPfpA7aRunrSUXTkKJaCvRwASL61nVETjTI…>
@Partner Leads :
* Check who is included for your organisation and add or delete any names as relevant.
* Please forward the link onto everyone in your organisation whom you think it will be relevant for, in particular if they are not part of the OMT team.
Note: One of the aims of this was to check who is around and when, so that for example, the planning around the many deliverables which are due at the end of August can be completed and reviewed in good time.
1. Next physical meeting
* Lieva and Katrien have kindly agreed to host this with Ghent as a base.
* It is expected to be for two days.
* Please review your availability over the three days 27-29 September, so that we can agree the exact timing (e.g., lunch to lunch or two full days) at the OMT meeting on June 16.
1. M9 Reporting: The templates for simplified M9 reporting will be shared with you early next week and can be discussed further at next Friday’s OMT meeting too.
I hope you all a great summer w/e!
Best regards
Shamim
