Dear All

Some information on reporting. Please read carefully with attention to dates.

General

• Our Period 1 (P1) reporting period is 1 September 2022 - 28 February 2024 (18 months).
• We have 60 days to submit the S&T reporting and financial reporting (i.e., 29 April 2024) to the EC.
• The official templates specific to our project for the Technical and Financial reporting will not be available to fill in on the EC portal until after 29 February.

Technical Reporting

• We should aim to have draft, near final versions ready in the week beginning 25 March, i.e., before Easter. This so they can be shared with the expert reviewers a couple of weeks before the review on 19 April.

• I have checked with Angel, our PO, and it is Ok to already start preparing our reporting before 1 March based on this pdf.
• LNU is preparing templates and detailed guidelines based on this.
• We now expect to share these with you early next week. We are waiting to hear back from Angel on some specific Qs. For example, the threshold for explaining deviations including Person Months (PM) and at what level OU and UCL need to report as they do not receive EC funding.

Financial Reporting (For all partners receiving EC funding: NB unlikely for OU and UCL, except PM numbers)

• The financial reporting cannot be done until the end of Feb.
• Please prepare your finance department to start work on this asap after this date and ensure that you have an assigned FSIGN.
• Please ensure everyone working on the project has filled in timesheets. This is important not only for reporting and claiming personnel costs but also for reporting PM in each WP in the S&T reporting above.

• Costs will have to be filled in on the certificate of financial statement in the portal, and signed by your FSIGN but no audit certificates are required for this P1 reporting.
• More detailed guidelines will follow.

Best regards

Shamim

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Shamim Patel (ACA)

Project Manager | Exten.(D.T.)² Project

Linnæus University

Office of External Relations

SE-351 95 Växjö | Sweden

M: +46 (0)705 898396 | lnu.se

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