Thanks, Sofia.

For info:

Formally we have 60 days after the first reporting period (M18 = Feb 28) to submit our technical and financial reporting.
The technical reporting should be doable by late Feb/early March.
For the review the financial reporting can be based on preliminary figures, e.g., up upto mid-March. A CFS (applicable for some partners) from auditors is only required at the end of the project.

Note our original review date was M14, but we requested to change this to M18.

One of our sister projects did not request to change their review from M14 – and they already had their review earlier this month, (approx. M14 ½ for them).

As soon as Angel confirms whether the date is in late March or April, I will let you all know.

Best, Shamim

From: Sofia Papavlasopoulou <spapav@ntnu.no>
Date: Friday, 17 November 2023 at 14:49
To: Shamim Patel <shamim.patel@lnu.se>, "Exten.D.T.2_OMT_Mailing List" <extendt2_omt@lists.sunet.se>
Subject: Re: [Extendt2_omt] Re: fyi: M18 review and dates for next 6 monthly physical rmeeting

Hi Shamim,

Thank you for the update and the information! I have blocked both suggeted dates in my calendar.

I was thinking that the suggestion for March maybe is too close to the reporting period and maybe too tight for the technical reporting, finance etc. collected from all and the institutions, but I guess you have already thought about that with the PO and the EC.

Best,

Sofia

From: Shamim Patel <shamim.patel@lnu.se>
Sent: 15 November 2023 13:32
To: Chronis Kynigos <kynigos@eds.uoa.gr>; Carina Girvan <girvanc@tcd.ie>; extendt2_omt@lists.sunet.se <extendt2_omt@lists.sunet.se>
Subject: [Extendt2_omt] Re: fyi: M18 review and dates for next 6 monthly physical rmeeting

Noted, and thanks, Chronis. I will share with our PO.

---

@Carina: Thank you for the suggestion for a 4-day meeting.

Re, March dates: 28th is Maundy Thursday - the day before Good Friday in central Europe = holiday for many, including probably the EC.

Re, April: It has already been difficult to extend this from 18&19 to 17-19, but we can assess again with UCL/OU, if this is the date the EC goes for (and before people arrange travels).

For info:

There were no other spans of at least 3 days that worked for Thea/Manolis and Marcelo in March and Apil.

For the review we will also plan to do a first rehearsal via zoom, as well as the practice (physical) rehearsal, which can save us some time for the latter.

Best, Shamim

On 2023-11-14, 09:36, "kynigos@eds.uoa.gr <mailto:kynigos@eds.uoa.gr> on behalf of Chronis Kynigos" <kynigos@eds.uoa.gr <mailto:kynigos@eds.uoa.gr>> wrote:

slight preference the March date

suggested reviewer :

Nicolas Balacheff (hoping he's still active - founder of Kalleidoscope NoE)

Marcus Vincze (TUV - robotics)

regards

chronis

On 13/11/2023 9:39 μ.μ., Shamim Patel wrote:

> Dear All

> Fyi:

> * Marcelo and I had a meeting with Angel, our PO, last Friday to

> discuss the M18 review.

> * For our project there will be two expert reviewers who will be able

> to travel and be there physically.

> * If train travel is allowable for Angel he may join physically, but

> currently more likely by zoom.

> * We should count on the review lasting ca 6-7 hours including lunch.

> We proposed to Angel that we have the M18 review in conjunction with our

> next 6 monthly physical meeting: two days for our physical meeting to

> include a rehearsal (if time?); and the third and final day for the

> review which will likely need to be attended by WP leaders/OMT members.

> Based on current availability for Thea, Manolis and Marcelo we will

> suggest the following dates to Angel:

> * *25-27 **March **2024*(27^th April being the date of the review)

> * *17-19 **April **2024*(19^th April being the date of the review)

> We will work on logistics - how much time we spend at Milton Keynes and

> in London, etc. - when we have confirmation of dates from the PO. Note

> he will have to find and check availability of reviewers etc.

> * Please block the above dates in your diary for now, and share with

> the rest of your team members

> * If anyone has strong preferences for any of the dates (i.e., the

> other timespan is not possible for you) please respond on this

> thread by Wednesday 12.00 CET.

> * Angel would also welcome any names of reviewers which would not put

> anyone in our consortium in a conflict of interest.

> Best regards,

> Shamim

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