Dear All

Marcelo and I had a meeting with Angel, our PO, this afternoon and checked with him your queries on deliverables:

1. It is OK to shift D1.2 Initial Data Management Plan from M6 to M8.

2. When does a deliverable become public?:

• A deliverable will only become publicly available on EU websites when formally approved by the PO.
• Some POs formally approve the deliverables themselves, others prefer to leave the formal approval until the reviewers at the periodic reporting stage have reviewed them too.
• Any EU partner can log in and check on the portal to see the status of their deliverable, including whether it has been approved:

<Log in>Click on <ExtenD.T.2 Project: Actions><Manage Projects><Continuous Reporting><Deliverables>

• There are no fixed rules on when we ourselves can disseminate/publish our public deliverables e.g., on our extendt2 website after they have been submitted.
  • Angel does not see an issue if we decide ourselves whenever to do this.
  • However, Angel asked that we inform him, if we would like any deliverables to be formally approved by him on the portal, to alleviate any doubt.
  • He will usually, unless he is absent, review (and approve (or not)) our deliverables usually within a day or two of request.

3. What is the procedure if a deliverable is submitted/uploaded on time and then we wish to replace it in the next week or two with a higher quality version or a small adjustment to a table etc.

• Angle was not sure. We MAY be able to resubmit IF he has not approved or rejected the deliverable.
• However, he prefers that he be contacted, as he does see an issue of us replacing a deliverable in such circumstances. He can reject the deliverable from his side then and allow us to resubmit/upload a new version without issue.

Best regards to you all for the w/e!

Shamim